CONFEDERATION RULES AND REGULATIONS
The international non-profit association, the European Music Therapy Confederation, is officially regulated by the Statues that are enacted in accordance with the Belgian law on 2 May 2004.
The bylaws define the confederation rules and regulations, and are subject to change only after a legal vote at the General Assembly.
Download PDF: EMTC-BYLAWS-Oslo-130807
1.1 Members of the European Music Therapy Confederation (EMTC) are professional associations within European countries hereafter described as the ‘legal entities’.
1.2 A professional association is defined as:
- a) An official organisation representing music therapy professionals in any one country or an official organisation representing the development and practice of music therapy in any one country.
- b) This excludes schools, training or research institutes, clinical centres and community centres offering music therapy training.
Representatives of the legal entity members
1.3 The legal entity members choose their Country Representative for the EMTC according to a majority vote based on the number of members declared to the EMTC Treasurer.
1.4 The Country Representative is voted for a period of three years, and with the possibility for re-election.
1.5 The legal entity accepts covering travel costs for the Country Representative for each annual General Assembly, with accommodation covered by the host country.
1.6 The Country Representative must be a trained music therapist, whose role is to maintain continuous contact between the EMTC and the national music therapy organizations. This includes the following tasks:
- a) To share pertinent national information with the EMTC on the web site, on the internal SharePoint and at the EMTC General Assemblies.
- b) To assure that all official EMTC news and any relevant information about music therapy in Europe is transmitted at a national level to members.
- c) To assure that any EMTC papers, questionnaires, and requests to pay annual dues are distributed and returned.
- d) To work actively to align the country standards with the EMTC standards of practice.
1.7 For each legal entity, the EMTC requires the signature of the Chairs of all the Associations indicating that they have been part of the voting process. This is documented in the Country Representative Election Form.
1.7 Each member country (legal entity) deposits one euro to the EMTC per physical person belonging to the legal entity.
1.8 The membership fee for each physical person is determined annually by the General Assembly. In case of non-determination, the fee remains the same as the preceding year.
1.9 All membership fees are recoverable on the basis of the fiscal year and will be required by the 31st of January of the coming year.
The EMTC Board structure
2.1 The Board consists of a Core Board (President, Vice-President/General Secretary and Vice-President/Treasurer) and three Regional Coordinators.
2.2 Role of the President. The President is responsible for:
- a) coordinating the EMTC as a group (e.g. overall perspective of the EMTC, chairing General Assemblies, etc.).
- b) communicating with members and with the Core Board members on a regular basis.
- c) being actively involved in, and responsible for decision-making on behalf of the EMTC.
- d) representing the EMTC officially.
2.3 Role of the Vice-President/General secretary. The Vice-President/General Secretary is responsible for:
- a) maintaining communication with all EMTC members, including passing on relevant information about the work of the EMTC, when required.
- b) remaining fully informed of all correspondence, and filtering information before passing this on to the relevant members of the EMTC.
- c) liaising regularly with the Core Board members.
- d) retaining an overall perspective of the working of the EMTC.
2.4 Role of the Vice-President/Treasurer. The Vice-President/Treasurer is responsible for:
- a) receiving the accounts from the accountant and presenting them to the EMTC General Assemblies.
- b) contacting all member Country Representatives during the month of January and requesting membership dues.
- c) checking that Country Representatives have forwarded the fee for their country members, and that this money is in the account; reminding member countries that they have a deadline for sending this money. If not sent by deadline, the country loses membership status.
- d) keeping the Board informed of the status of countries.
2.5 Role of the Regional Coordinators. The Regional Coordinators are responsible for:
- a) membership matters in each of the three regions.
- b) collating and communicating information in relation to membership.
- c) performing the procedures for recruiting new member countries (see annexe 1).
- d) establishing and maintaining a close contact with the member countries in the regions.
- e) establishing and maintaining a close contact with the core board in all the decisions.
Candidates and elections for the Board
2.6 The candidate must be a music therapist with a minimum of 5 years of professional experience.
2.7 Each Country Representative nominates his/her candidate during the General Assembly of which the agenda includes the designation of the members of the Board.
2.8 The candidates nominated by the active members must be elected by the absolute majority of votes.
2.9 The election takes place every three years at the same year of a European EMTC conference.
III) GENERAL ASSEMBLY
Chairman of the meetings
3.1 The President of the Board, or in his/her absence one of the Vice-Presidents, chairs the meetings of the General Assembly.
3.2 The rule, according to which each legal entity possesses a single vote at the General Assembly, no matter the number of members, is not subject to exceptions.
IV) GENERAL RULES
4.1 In all cases concerned by the bylaws as by these confederation rules, abstentions will be considered as expressed votes and therefore cannot put in question the different quorums concerned by the acts previously mentioned.
4.2 Even though abstentions are not counted in the context of voting with relative majority, they must be considered when a qualified majority (2/3 or 3/4) or an absolute majority is required.
4.3 The working language of the association is English.
PROCEDURES for EMTC membership
Procedure for Country Representatives and Regional Coordinator (re. music therapy associations applying for EMTC membership):
- Association fills out the official membership proposal form (available from the Regional Coordinator).
- Association sends completed form to the Regional Coordinator together with copies of the association’s official registration documents.
The following process then takes place:
The Regional Coordinator approves the papers, and then informs the association if they are eligible for membership.
If the association is eligible, the Regional Coordinator informs the EMTC Core Board.
- Vice-President/Treasurer writes a letter of welcome for the association, including payment details and the EMTC bank account number. This is sent direct to the Country Representative for the association. Vice-President//Treasurer sends a copy of this letter to Core Board members and the relevant Regional Coordinator.
- Association sends the membership fee to the EMTC bank account. Membership becomes active only when the payment is received.
- Core Board writes to the association to confirm they are an official, active member of the EMTC.
- Membership is paid annually, by January 31st.